To do:

Hora Finita is the digital registration and tracking system for PhD candidates at VU Amsterdam. When your Doctoral School registration has been approved, the Hora Finita key-user of the research institute first mentioned, automatically receives an email, with needed details to open an account for you in Hora Finita.

More information a.o. on how to complete your Hora Finita account and to get admission to the PhD trajectory, you will find on the page PhD Graduation/Request for admission

MFA: A Multi Factor Authentication (MFA) is applicable for Hora Finita. If you have an 'E-number' as username, for safety reasons you will receive an extra email with a login code. So it's important to make sure that your email address in Hora Finita is correct! If you use a VUnet ID or VUmc username, you already have a validated login ID (workflow in English and in Dutch: below)

Passwords of E-number accounts expire automatically: In the context of tightening security, it has been introduced that the passwords of the accounts based on E-number (i.e. not of the users who log in with VUmc username or VUnetID) now expire after twelve months. The user receives two reminders by e-mail prior to the actual expiration of the password. The user can then log in himself and change the password using the link in the mentioned e-mail.

Necessary documents:

  • Find more information on Hora Finita on the VU Amsterdam website (scroll down)
  • On the VU Amsterdam website/ Hora Finita page you will find explanations on how Hora Finita works, divided into four steps of the PhD trajectory: 'general', 'admission', 'trajectory', 'defence'.

Tips:

Introductory meeting
The Amsterdam Doctoral School in coordination with ASAP, the PhD Candidate Association, holds introductory meetings for new PhD candidates. During these meetings, PhD candidates get an introduction to both the Doctoral School and ASAP, including a brief overview of their activities and services. Doctoral School staff are also on hand to get acquainted and answer your questions

Newly registered PhD candidates are invited to these introductory meetings by email. The meetings are held monthly (every first Thursday of the month) from 16.00-16.45, and new PhD candidates are welcome to attend a meeting that suits their schedule. Attendance is free of charge. Supervisors are also welcome and may attend without a formal invitation

Note: In August and January there will be no introductory meetings

Note: If you have not received a formal invitation and you would still like to attend one of these meetings, please send us an email indicating your preferred date (month).

Note: In case you are an excellent student from the faculty of medicine VU Amsterdam, who has been admitted to the MD/PhD programme, mention this in Hora Finita under 'comments/remarks' during your registration (see document in 'Downloads' on the page 'request for exemption')

Note: Also check the HR intranet website for useful information (only in Dutch, only accessible via intranet Amsterdam UMC): intranet.vumc.nl/functioneren-persoonlijke-ontwikkeling/promoveren

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