To do:

  1. If you do not hold a (Dutch or foreign) master’s degree, your head of department must send a letter to the dean, through the VUmc Office of Doctorate Affairs (Bureau Promotiezaken). In this letter she/he makes a substantiated request to admit you to the PhD trajectory. Attached to this letter should be all documents needed, as mentioned in the document in 'Downloads' below
  2. In case you are an excellent student from the faculty of medicine VU Amsterdam, who would like to start a PhD trajectory during the first year of your master’s study of medicine, first check if you qualify as MD/PhD student (see document in 'Downloads' below)
  3. After positive decision of the Dean, get registered at the Doctoral School, after which the key-user of the applicable research institute will make an account for you in Hora Finita
  4. If you hold a foreign academic degree, you can upload the certificate(s) in Hora Finita. In case of questions please turn to the VUmc Office of Doctorate Affairs

Necessary documents:

  • In case you do not hold a master's degree, after the dean's positive advice in writing, upload his confirmation in Hora Finita (see note 1 below), as well as:

    • Certified true copies of all (academic) degrees (see note 2 below). All certificates must be accompanied by original or certified true copies of course transcripts (see note 3 below); Curriculum vitae; your valid ID
    • Official translations of all documents mentioned in this section are required in case the language is other than Dutch, English, German, French

Note 1: An application for admission to the PhD trajectory is submitted in Hora Finita once you have commenced employment as a PhD candidate, but no later than one month after the Dean's positive advice on the exemption concerning the non-master's degree

Note 2: Certified true copies of all (academic) degrees: legal documents verifying that you have successfully completed a course of study in higher education (for example: Bachelor’s degree certificates), including academic transcripts (official documents listing all modules completed and marks awarded)

Note 3: Printed versions or copies of the original documents that are sealed, stamped and signed by the authorizing training institute officer or by a notary to certify that the printed versions or copies are true copies of the originals. The Office of Doctorate Affairs also accepts official eTranscripts, which are certified PDFs with an electronic signature from the authorizing registrar


Beadle's Office VU
Main building,

De boelelaan 1105

room 2D05
0031 205985309