Doctoral school

1. Make an appointment with the printer of your thesis. Never print your thesis before you have received the final decision with the definitive defence date from the Office of the Beadle (see Title page package)
2. No later than 6 weeks before the defence date: submit the license agreement to the University Library. The license agreement grants permission to publish your thesis online in the UvA’s digital academic repository (UvA-DARE). Where needed, specify which articles should be placed under embargo for publication
3. No later than 4 weeks before the defence date: submit an electronic version of the thesis by email to Dissertaties and the Dean/Office of Doctorate Affairs

At the same time:

1. Send or bring 3 printed copies of the thesis to:
   University of Amsterdam
   Attn. Office of the Beadle
   Spui 21
   1012 WX Amsterdam
2. Send or bring 2 printed copies of the thesis to the Office of Doctorate Affairs (for the dean and public defence chair)*/**:
   Amsterdam UMC
   Attn. Office of Doctorate Affairs E2-176
   Meibergdreef 9
   1105 AZ Amsterdam
3. Send printed copies to the supervisor(s), co-supervisor(s), all members of the Doctorate Committee, guest opponents and any others

*In case you want to compete for the PhD Thesis Design Award, the PhD Thesis Award, or the PhD Publication Award, please check the relevant webpage and send or bring extra printed copies with a short note, including the email address at which we can reach you in future time

**Note: One of the two printed theses will be sent to the chairman of the defence ceremony. The second printed thesis we will keep in store for (no longer than) exactly one month after the date of your defence. Please feel free to collect it, or have it collected, at our office of Doctorate Affairs. Unfortunately we shall not return it to you by mail

Printing and posting copies of your thesis

• Not sure about the possibilities, deadlines, the process of printing your thesis? Check the ASAP website regularly: ASAP organizes once a year a 'printers fair' on both location AMC and VUmc, and several times in a year workshops 'innovative thesis printing'
• You can request all your notifications for design, printing and illustration via the Amsterdam UMC 'Service Portaal', being the application-desk both Amsterdam UMC locations. No access to the Service Portaal? Then send an email to the 'Huisdrukkerij'
• You may need to order special envelopes to send your thesis by post: order number 49461

Reimbursement for PhD costs

For all Amsterdam UMC PhD candidates: click here for the summarizing schedule of the following regulations for compensation:

• For information about a refund for printing costs click here
• For information about the Graduation Bonus (CAO Regulation) click here

Requirements and instructions for submission of an electronic version of the thesis

• Convert the thesis to PDF or PDF/A format, as a single or multiple files, without file protection

• Make sure the thesis is complete (i.e. includes cover page, sections covered by an embargo (even if a permanent embargo), any material appended separately such as supplementary annexes, a propositions (stellingen) sheet, a list of changes made to the thesis)

  • Note: a propositions sheet should not be included as part of the thesis, but as a separate page
• The electronic version must be absolutely identical to the printed version of your thesis (including the cover, title page, publishing details, layout, orthography, pagination)
• For larger PDF files, use WeTransfer or SURFfilesender (AMC login required) or a similar service

• Make sure to state ‘Final thesis submission’ in the email subject line, and in the email itself include your name and confirm that the electronic version of the thesis is absolutely identical to the printed version of your thesis and whether substantive changes to the content were made to the content after submission for assessment and screening on plagiarism OR that no substantive changes were made. An overview with admitted changes you can find in the document below

  Note: substantive changes to the content require approval of the dean's delegate and are to be specified in the email

Invitation:

• Amsterdam UMC Workshop 'Finishing my PhD trajectory'

• UvA Beadle Class

For more information on both events: Check step 8

Have you or are you planning to include propositions (stellingen) in your thesis?

If you think (some of) your propositions are a game changer in the medical field, you can submit your best 2 propositions to the "Nederlands Tijdschrift voor Geneeskunde (NTvG)" magazine and perhaps they will be featured in the next issue

• License agreement in the ‘Your doctoral thesis online’ brochure - English

• License agreement in the ‘Your doctoral thesis online’ brochure - Dutch

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