Doctoral school

1. Make an appointment with the printer of your thesis. Never print your thesis before you have received the final decision with the definitive defence date from the Office of the Beadle (see Title page package)
2. No later than 6 weeks before the defence date: submit the license agreement to the University Library. The license agreement grants permission to publish your thesis online in the UvA’s digital academic repository (UvA-DARE). Where needed, specify which articles should be placed under embargo for publication
3. No later than 4 weeks before the defence date: submit an electronic version of the thesis by email to the Medical Library and the Dean/Office of Doctorate Affairs

At the same time:

1. Send 3 printed copies of the thesis by post to :
   University of Amsterdam
   attn. Office of the Beadle
   Postbus 19268
   1000 GG Amsterdam
2. Send or bring 2 printed copies of the thesis to the Office of Doctorate Affairs (for the dean and public defence chair)*:
   Academic Medical Center (AMC)
   Attn. Office of Doctorate Affairs E2-176
   Meibergdreef 9
   1105 AZ Amsterdam
3. Send printed copies to the supervisor(s), co-supervisor(s), all members of the Doctorate Committee, guest opponents and any others
4. You can attend the online beadle class (not mandatory) every Monday in Dutch at 10.00h via https://uva-live.zoom.us/j/87392033231 or in English at 12.00h via https://uva-live.zoom.us/j/85474197414. You do not have to register and your paranymphs are welcome to attend this class as well

*In case you want to compete for the PhD Thesis Design Award, please send or bring an extra printed copy with a short note, including the email address at which we can reach you in future time. After the ceremony we will keep the third copy of your thesis in store for this purpose

Printing and posting copies of your thesis

• You may need to order special envelopes to send your thesis by post: AMC order number 49461

Reimbursement for PhD costs

• For information about a refund for printing costs (up to €500) click here
• For information about the graduation Bonus (CAO Regulation) click here

Requirements and instructions for submission of an electronic version of the thesis

• Convert the thesis to PDF or PDF/A format, as a single or multiple files, without file protection

• Make sure the thesis is complete (i.e. includes cover page, sections covered by an embargo (even if a permanent embargo), any material appended separately such as supplementary annexes, a propositions (stellingen) sheet, a list of changes made to the thesis)

  • Note: a propositions sheet should not be included as part of the thesis, but as a separate page
• The electronic version must be absolutely identical to the printed version of your thesis (including the cover, title page, publishing details, layout, orthography, pagination)
• For larger PDF files, use WeTransfer or SURFfilesender (AMC login required) or a similar service

• Make sure to state ‘Final thesis submission’ in the email subject line, and in the email itself include your name and confirm that the electronic version of the thesis is absolutely identical to the printed version of your thesis and whether substantive changes to the content were made to the content after submission for assessment and screening on plagiarism OR that no substantive changes were made. An overview with admitted changes you can find in the document below

  Note: substantive changes to the content require approval of the dean's delegate and are to be specified in the email

Have you or are you planning to include propositions (stellingen) in your thesis?

If you think (some of) your propositions are a game changer in the medical field, you can submit your best 2 propositions to the "Nederlands Tijdschrift voor Geneeskunde (NTvG)" magazine and perhaps they will be featured in the next issue

• License agreement in the ‘Your doctoral thesis online’ brochure - English

• License agreement in the ‘Your doctoral thesis online’ brochure - Dutch

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