At APH PhD candidates participate who are appointed at different organizations, including Amsterdam UMC location AMC (Faculty of Medicine, UvA), Amsterdam UMC location VUmc (Faculty of Medicine, VU) and VU Amsterdam (Faculty of Science & Faculty of Behavioural and Movement Sciences). External APH PhD candidates can also participate. Different work flows apply to each organization, please make sure that you follow the right procedures.
Registration at Amsterdam UMC Doctoral School
APH PhD candidates appointed at Amsterdam UMC (AMC and VUmc) must start their PhD trajectory registration at the Amsterdam UMC Doctoral School. The Amsterdam UMC Doctoral School will continously harmonize their services for PhD candidates, nevertheless, differences in procedures concerning the PhD trajectories will continue to exist due to the different Doctoral Regulations of the two corresponding universities (VU and UvA). Please start the registration of your PhD trajectory, via the link below.
Register at Amsterdam UMC Doctoral School
PhD Plan
After the registration APH VUmc and AMC PhD candidates will receive an invitation to fill in the PhD Plan (see below). Please make sure that you fill in the PhD Plan together with your supervisors and send it to the Amsterdam UMC Doctoral School. At your intake interview with the PhD advisor of the Amsterdam UMC Doctoral School the PhD Plan (except for the Training Plan) will be discussed.
For APH VUMC PhD candidates additional steps have to be made after the registration at the Amsterdam UMC Doctoral School (and sending the PhD Plan) to fully register their PhD trajectory, including registration in Hora Finita (see below) and submitting the APH Training Plan, which is the addendum of the PhD plan.
For APH AMC PhD candidates it is also mandatory to complete the PhD plan including their education plan and send it to the Amsterdam UMC Doctoral School. However, since AMC PhD candidates follow the UvA Doctoral Regulations, completing 30 ECTS is not mandatory, so filling in the APH Training Plan (which is included as addendum) and following the APH education guidelines is not needed. Be noted that the APH Training Plan template and guidelines can serve as an example for AMC PhD candidates when planning their educational activities in their education plan.
APH Training Plan (VUmc)
According to the VU Doctoral Regulations VU/VUmc PhD candidates must develop a Training Plan (TP) including mandatory and elective courses of a minimum of 30 ECTS alongside the PhD trajectory. In the Netherlands, 1 ECTS is equal to 28 hours of workload. The overall aim of the Training Plan is to ensure a PhD course program that is tailored to the needs of the individual PhD candidate, research project requirements and the VU/VUmc and APH education requirements.
The APH Training Plan is the addendum of the PhD Plan (see above) and must be filled in and submitted to the Hora Finita registration. The APH PhD Education Committee will subsequently review the APH Training Plan according to the VU/VUmc and APH education requirements. The requirements for APH VUmc PhD candidates (and APH VU PhD candidates of the Faculty of Science, department Health Sciences) can be found in more detail in the APH PhD Handbook, please read it carefully. We also recommend you to consult the APH PhD Quick Guide. The APH PhD Quick Guide can be used as a supplement to the APH PhD Handbook and summarizes the key administrative instructions concerning Training Plan (and Portfolio) approval. For extra verification or inspiration the APH Training Plan example can also be used.
Registration in Hora Finita (VUmc)
Hora Finita is the digital system to administer and track PhD trajectories. The PhD trajectories of VU/VUmc PhD candidates must be registered in Hora Finita. The digital system has been implemented campus wide, but the work flow sometimes varies slightly per faculty.
Only applicable for VUmc PhD candidates (Faculty of Medicine)
VUmc PhD candidates must first register their PhD trajectory at the Amsterdam UMC Doctoral School (see above). Registrations of VUmc PhD candidates that indicate that they are affiliated with APH will automatically be sent to the APH research institute. Subsequently, APH will initiate the registration of the PhD trajectory in Hora Finita.
Following the initial registration in Hora Finita, the APH VUmc PhD candidate is requested to provide additional information and to upload both a filled in APH Training Plan (as seperate document or as part of the PhD Plan) and an official signed and approved embedding letter provided by the APH Scientific Quality Committee. A number of actors have to approve the submitted information before the registration becomes an official PhD trajectory in Hora Finita. As part of this ‘chain of approval’ the APH PhD Education Committee will in its turn assess the APH Training Plan against the educational requirements as set by VU/VUmc and APH.
Once the PhD trajectory is official, the APH VUmc PhD candidate should specify the followed courses in their Portfolio in the Hora Finita dashboard. At the final stage of the PhD trajectory, the APH VUmc PhD candidate must request a review of the Portfolio via Hora Finita. The APH PhD Education Committee reviews the Portfolio and awards an official 30 ECTS certificate. Before submitting your Portfolio, we recommend you to consult the APH PhD Handbook and the APH PhD Quick Guide (see above). The APH PhD Quick Guide can be used as a supplement to the APH PhD Handbook and summarizes the key administrative instructions concerning Portfolio (and Training Plan) approval. More information about the registration procedure for APH VUmc PhD candidates can be found in the Flowchart Hora Finita registration.
For questions concerning Hora Finita, please send an email to aph.horafinita@amsterdamumc.nl.
Registration in Hora Finita (VU)
Only applicable for VU PhD candidates (Faculty of Science, Faculty of Behavioral and Movement sciences)
VU APH PhD candidates must register their PhD trajectory in Hora Finita. The registration must be initiated by the Hora Finita key users of the VU faculty where you are employed. Register your PhD trajectory in Hora Finita by sending the information below to the contact person of your faculty:
- initials, first and last name of PhD candidate
- e-mail address of PhD candidate
- department and APH research program where project is embedded
- names, titles, and email addresses of all supervisors (specify promotor(s) and co-promotor(s))
- start date of the PhD trajectory
- whether PhD candidate is external
For APH VU PhD candidates of Faculty of Science:
Faculty secretary: Maaike Croes: m.a.croes@vu.nl
Athena Institute: Justine Hazenkamp-Browne: secretariaat.athena.beta@vu.nl
Health Sciences: Jozien Vedder: j.g.vedder@vu.nl
For APH VU PhD candidates of Faculty of Behavioral and Movement sciences:
Faculty secretary: Ingrid van der Poel: bestuurssecretariaat.fgb@vu.nl
Graduate school FGB: Solveig Lund: pec.fgb@vu.nl
APH Training Plan (VU)
Only applicable for VU PhD candidates (Faculty of Science, department of Health Sciences)
Below you can find the APH version of the Training Plan template for VU APH PhD candidates of Faculty of Science, department of Health Sciences. VU APH PhD candidates of other faculties/departments, may use the Training Plan and follow the education requirements of APH, but it is not obligatory. Contact your own faculty for more information about the education reguirements and guidelines.
To complete the registration of your PhD trajectory in Hora Finita (see above), an approved and signed APH Training Plan must be uploaded. Fill in the APH Training Plan together with your supervisors and send it via email to the APH PhD Education Committee and request a review. The committee will subsequently review your APH Training Plan according to the VU/VUmc and APH education requirements, see the APH PhD Handbook. We also recommend you to consult the APH PhD Quick Guide. The APH PhD Quick Guide can be used as a supplement to the APH PhD Handbook and summarizes the key administrative instructions concerning Training Plan (and Portfolio) approval. For extra verification or inspiration you can use the APH Training Plan example.
Once the PhD trajectory is official, the APH VU PhD candidate should specify the followed courses in their Portfolio in the Hora Finita dashboard. At the final stage of the PhD trajectory, the APH VU PhD candidate must request a review of the Portfolio via Hora Finita. The APH PhD Education Committee reviews the Portfolio and awards an official 30 ECTS certificate. Please also read the APH PhD Quick Guide carefully, for the key administrative instructions concerning the Portfolio (and Training Plan) approval.
APH PhD Education Committee
The APH PhD Education Committee consists of two senior researchers (chair and secretary), one postdoc researcher, one PhD candidate and a policy officer of APH, who are responsible for the Education Quality within APH.
The core activities of the Committee are:
- reviewing the Training Plan (TP) that is designed by the PhD candidate and supervisors at the beginning of each PhD trajectory & reviewing the 30 EC Portfolio filled in by the PhD candidate (VU/VUmc) during each PhD trajectory;
- advise the APH Board of Directors about training, education, supervision and talent policy;
- create competence (skills) profiles for PhD candidates and postdocs and design a strategy for implementation;
- organize meetings to introduce the APH research institute to new PhD and postdoc members;
- set up an APH PhD and postdoc network to connect and support PhD candidates and postdocs in the research institute, be part of intervision meetings and to stay in contact with APH alumni.
Contact: aph.phdcommittee@amsterdamumc.nl
| Committee members | |
|---|---|
| Maartje van Stralen (chair) | Eefje Sizoo |
| Mariska de Wit | Moira Goeman |
| Elmi Zwaan |
General PhD information
Below you can find important general information for APH PhD candidates of the different institutions:
VU/VUmc
- Doctorate Regulations VU & VUmc
- Amsterdam UMC supplementary Doctoral Regulations for VUmc PhD candidates
- Training and Supervision
- VU PhD
- Association of Amsterdam UMC PhD candidates (ASAP)
- Forum for Young Scientists