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Amsterdam institute for Immunology and Infectious diseases

Symposia & Seminars 

Organization and support of AI&I (mini)symposia and seminars

The AI&I Seminar Committee supports the organization of (mini)symposia and seminars, both practically and financially. We provide a platform to invite renowned speakers and engage the AI&I community with current and exciting topics in Immunology and Infectious Diseases.

Would you like to organize an engaging seminar or (mini)symposium in Immunology and Infectious Diseases?

Submit your proposal to the committee for approval at AI&I info

Committee members

AI&I Management Team: Yvonne Duiker, Judith Lubbers – Glim, Tine Sibbing

Requirements for an AI&I (mini)symposium/seminar:

  • The topic should align with the Immunology and/or Infectious Diseases program and be of interest to a broad audience.
  • The speaker must be renowned and have expertise in the subject matter of the seminar.
  • The organization should reach out to the AI&I community to provide an opportunity to 'Meet the Expert'. Although not strictly essential, we encourage organization of a master class to be taught by the speaker.

Organization

Host AI&I
• Suggests speaker, with short bio sketch & motivation & date of seminar with the AI&I seminar committee (AII@amsterdamumc.nl)
• Invites speaker and prepares program with the speaker
• Asks the speaker for travel preferences • Books travel and hotel
• Suggests a suitable location for the presentation (for example, for small events: lecture room at your own department - for larger symposia: O2 Auditorium VUmc / Coster-, Fonteyn- or Vrijzaal AMC / external location) • If necessary, assists in finding a suitable location of presentation • Books the location • Orders catering
• Asks the speaker for a short bio, photo, talk title and a brief overview of the talk • Provides a short informational text (2-3 sentences) and program in case of multiple speakers • Creates a Teams link (so they can manage the options in Teams themselves) • Creates seminar flyer • Announces seminar on AI&I website and in the newsletter • Sends announcement 2 weeks ahead by email Sends a reminder announcement on the day of the seminar
• Copies AII@amsterdamumc.nl in all correspondence with the speaker

Costs reimbursed by AI&I

(in case of a joint event with another research institute, costs will be shared)

Catering • Drinks and snacks
Location of the presentation • Max. 275 euro rental costs at location AMC or VUmc, costs for external venues can be discussed on a case-by-case basis
Travel costs • If possible by train: first-class ticket. By plane: economy class ticket
Hotel costs • Max. 250 euro per night including breakfast • Max. number of nights: 2
Dinner with speaker • Max. 500 euro (including additional guests)