By means of an online web form, new PhD candidates register at the Amsterdam UMC Doctoral School, the research institutes ánd PhD association ASAP at the start of their PhD trajectory. The PhD candidates who are already in a PhD trajectory have already been loaded in the central system, they do not have to take any action.
This new registration system does not replace the PhD tracking systems of the UvA (paper registration) and the VU (Hora Finita); it is proverbial in between. After registration, new PhD candidate will automatically receive a confirmation of registration. The corresponding research institute and the Amsterdam Student Association of PhD's (ASAP) are also informed of the registration. Subsequently, for a VU Amsterdam PhD candidate, the research institute ensures that an account is created in Hora Finita (where the current process of PhD trajectory registation continues, including uploading and approving your 30 ECTS Training Plan). This will be automatically reported.
Thanks to this central registration, a further digitization step has been made, with which the Doctoral School can serve the PhD candidates and their PhD team even better. During the PhD process, each PhD candidate is automatically sent e-mails from the central registration system, inviting them to initiate certain actions. For example, all new PhD candidates are invited for an intake interview at the Doctoral School. After registration with the Doctoral School, they can take courses free of charge, have access to coaching and a confidant. Approximately 1.5 years after the start of the programme, an evaluation moment follows, focusing both on the PhD programme and the well-being of the PhD candidate.